January 22, 2023  |   

If you don't have a fax machine, you may be surprised to learn that this won't be a huge hindrance to your ability to conduct your business. There are software applications and third-party vendors that partner with your email account that will enable you to send a Google fax at any time from anywhere using only the internet. Learn more about this process today and all the tools you need to get started.

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You Can Send and Receive a Google Fax Today

You can send and receive a fax from your Google account in as little as 10 minutes. Sending and receiving a Gmail fax is easy when you have an active Gmail account and an online fax number. You will receive an online fax number when you register or subscribe to a third-party online fax vendor. Your online fax subscription will work as a plug-in for your Gmail account so that you can have a virtual fax machine at the click of a button.

How To Send a Fax

To send a Gmail fax, the process is very similar to sending an email. However, instead of putting an email address into the address field, you will input a fax number associated with a traditional fax machine or a virtual fax service.

After you have input the fax number, you will be able to attach documents to the fax the same way you might attach a document to an email. In general, the best documents to use are Word documents, Google documents, spreadsheets, and other text documents.

How To Receive a Fax

To receive a fax, all you need to do is open your email inbox. Receiving a fax is just the same as receiving an ordinary email, except that the sender will be from a verified fax number. When you receive a fax, you can download the file, view the file in your Gmail account, or print the file with a physical printer.

Although it's not necessary to use a printer when you can save the document onto your device or cloud storage, some people are more comfortable printing sensitive documents to keep a hard copy.

What Tools Do You Need?

As for the tools you need to send a digital fax, you will generally need a device that has a stable internet connection. Devices you can use can include your smartphone, tablet, or laptop. Your internet connection can be through Wi-Fi, a hotspot, or directly from your modem via an Ethernet cable. As long as you can access your email, any device can become a virtual fax machine.

Why Use Fax Instead of Email?

Many people prefer using traditional fax to send important documents because of the increased level of security. Compared to sending an ordinary email attachment, digital fax offers end-to-end encryption that ultimately protects your documents from hacking and malware.

Furthermore, certain industries may prefer to use fax instead of email to send important documents. This is because faxed documents are considered legally-binding, whereas email documents are not. There may also be privacy regulations that hospitals and other healthcare facilities must observe.

If you need to send a fax but you don't have a fax machine, you may want to consider using a third-party online fax vendor to turn your email account into a fax machine. Sending and receiving a fax with your Gmail account is remarkably similar to sending and receiving an ordinary email. A digital fax is generally more secure than sending a regular email, which is why many businesses and industries still use fax.

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