Introduction to Sending a Fax Online

Hey there! So, you've stumbled across this guide because you're scratching your head over how to send a fax online, right? Don't worry, we're going to untangle this spaghetti of confusion together. Matt Gerchow, the guy behind this, has got your back.

Before we dive in, let's clear something up. You might be thinking, “Wait, aren't faxes those old-timey things that spit out pages like a cat coughing up a hairball?” Well, you're not wrong, but we've gotten a bit more sophisticated since then, and the hairballs have become digital.

Now, sending a fax online is like giving your document a VIP ticket. It goes from your device straight to another person's fax machine or email. It's the fax world's version of a magic carpet ride. Don't worry, we won't start singing. Not yet, anyway.

Defining Online Faxing

Alright, let's chat about online faxing, which is sort of like the fax machine's cooler, younger sibling. If traditional faxing was a bicycle, then online faxing would be a rocket-powered scooter. So, how does this rocket scooter work?

Online faxing is just a fancy way of saying you're sending or receiving faxes via the internet instead of a phone line. Imagine being able to send a fax while munching on your breakfast cereal or even when wearing your favorite dinosaur pajamas!

So basically, online faxing is taking your document, sprinkling some internet magic on it, and poof! It's shooting across the digital highway to another person's inbox or fax machine. And the best part? No phone lines, no extra machines, just you, your device, and maybe your dinosaur pajamas.

Just remember: while you're zipping faxes across the internet, always be respectful. The online world might seem vast and wild, but remember, every fax you send is like a digital postcard landing in someone's mailbox. No spamming folks with unnecessary faxes. That's the fax equivalent of sending a singing telegram at 2 in the morning. Just not cool!

Why Send a Fax Online?

Alright, time to spill the beans! Why would anyone want to send a fax online? Is it just for the thrill of being a tech wizard? Well, yes, but there's more to it than that. We've got four delicious flavors of benefits here – efficiency, security, economics, and sustainability. Let's break those down.

Efficiency and Speed

When it comes to getting your information from point A to B, online faxing is like a cheetah on a sugar rush. It's fast. Really fast. It's like attaching your document to a lightning bolt. Zap! And it's there. No waiting for the dial tone, no redialing. Just the sweet, sweet sound of efficiency.

Security and Privacy

We all love secrets, right? Online faxing lets you keep yours secure. Services like aFax are like knights in shining armor for your data. They guard your faxes with strong encryption, keeping sneaky peeping toms at bay. It's like having a secret handshake for your documents. Neat, right?

Economic Benefits

Here's a simple equation for you: less paper + less ink + no fax machine = more money in your pocket! No need to shell out big bucks for a machine that just sits there most of the time, collecting dust. And you won't need to start a home office supply store to keep it running. So, online faxing is not just smart, it's economical. Your wallet will thank you!


Finally, by sending a fax online, you're giving Mother Nature a big hug. No paper, no ink, no waste. It's faxing with a green thumb. So, while you're zipping documents across the internet, you can feel good knowing you're helping keep the world a little greener. How's that for a win-win?

Getting Started: How to Send a Fax Online

Alright folks, it's time to roll up those sleeves and get down to business. Let's learn how to send a fax online.

  1. Find a Carrier Pigeon (aka an Online Fax Service): Just kidding, no birds involved here. You need an online fax service, which is like a digital post office for your faxes. There are plenty out there, each with their own perks and quirks.
  2. Sign Up: Once you've picked a service, you've got to sign up. This usually involves typing in your email, picking a password that's not “password123,” and maybe answering a riddle or two. Okay, not really on the riddle part.
  3. Compose a New Fax: Next up, it's time to write your fax. You might be asked for a fax number, an email, or maybe a secret codename. Just kidding on the last one. Then, you attach your document, type out a cover note if needed, and you're good to go.
  4. Press Send: And now, the moment you've been waiting for. The climax. The drumroll. The… you get it. Hit that send button! Your document will whoosh off into cyberspace, and voila, you've just sent a fax online!

Remember, it's okay if you don't get it perfect on the first try. This isn't a one-shot deal. You can practice as much as you like. By the time you've sent a few faxes, you'll be an online fax-sending wizard!

Understanding aFax: A Top Choice for Online Faxing

Buckle up, folks! We're taking a detour to talk about aFax, one of the top choices when it comes to sending faxes online. It's like the Rolls Royce of faxing but without the fancy hat and driving gloves.

Overview of aFax

aFax is like your personal courier for sending and receiving faxes online. You don't need to tame a wild fax machine or wrestle with a pesky landline. aFax lets you send and receive faxes directly from your computer or mobile device. It's like having a fax machine right in your pocket, only without the funny noises and paper jams.

Key Features of aFax

Alright, let's put aFax under the microscope and take a closer look at its features.

  1. Flexibility: Whether you're a night owl or an early bird, aFax lets you send faxes anytime, anywhere. You can fax from your laptop while lounging in your backyard or from your phone while standing in line at the grocery store.
  2. Security: aFax takes the privacy of your documents seriously. It's like a secret service agent for your faxes.
  3. Mobile-Friendly: Got a smartphone? Then you've got aFax! It's as easy as sending a text or a selfie to your friends. Just less embarrassing.
  4. Cost-Effective: aFax is like the coupon queen of the fax world. It helps you save money by cutting down on paper, ink, and those pesky landline costs.

Setting Up Your aFax Account

Alright, time for the big step: setting up your aFax account. It's easier than making a peanut butter and jelly sandwich, we promise.

  1. Visit the aFax Website: Easy peasy. Just hop onto the aFax website. It's one click away!
  2. Sign Up: Once there, hit the sign-up button. Then, just follow the prompts, fill in the blanks, and maybe do a little dance of excitement.
  3. Choose a Plan: Next, you'll pick your plan. Do you want to fax a little or a lot? Do you need to send faxes to Timbuktu or just around the corner? aFax has got you covered.
  4. Confirmation: After you pick your plan, you'll get a confirmation email. Click the link, and boom! You're an official aFax user. Welcome to the club!

And that's it! You're now a proud owner of an aFax account. Now go forth and send some faxes!

Step-by-Step Guide to Sending a Fax Using aFax

So now you've got an aFax account and you're itching to send your first fax. Well, fasten your seatbelts because we're about to launch into a step-by-step guide on sending a fax using aFax. Just remember, no faxing while driving. Safety first!

Step 1: Login to Your aFax Account

Okay, we're starting simple here. Head over to the aFax website and sign in. Easy peasy.

Step 2: Hit the “Send a Fax” Button

Once you're in, look for a button that says “Send a Fax”. It's a pretty big hint, right? Click on that.

Step 3: Enter the Recipient's Fax Number

Next up, you need to tell aFax where your fax is going. Kind of like giving directions to your pizza delivery guy. Just enter the fax number in the designated box.

Step 4: Attach Your Document

Time to attach your document. Whether it's a Word doc, PDF, or a picture of your cat, just hit “Attach File” and select it from your device.

Step 5: Add a Cover Note (Optional)

Feeling chatty? Add a note to your fax. It's like attaching a note to a pigeon's leg, only less feathery. This step is optional, so no worries if you want your fax to be the strong, silent type.

Step 6: Send Your Fax

And now, the moment of truth. Take a deep breath, and hit the “Send” button. Your fax is now flying through cyberspace!

Congrats! You just sent your first fax with aFax. Do a little happy dance, you earned it.

Remember, practice makes perfect. Soon you'll be sending faxes with aFax faster than you can say “Supercalifragilisticexpialidocious”!

Practical Applications of Online Faxing

You might be wondering, “Where does online faxing actually come in handy? Is it just for sending pictures of my pet iguana, Iggy?” While we're sure Iggy is adorable, online faxing has some serious practical applications in the world of grown-ups. Let's take a look.


Think of a hospital. There are doctors, nurses, paperwork, and… faxes! Online faxing is a champ in the healthcare industry. It can quickly send and receive patient records, prescriptions, and reports while maintaining privacy. It's like the superhero of medical communication, but without the cape and the spandex.


The legal field is another place where online faxing shines. Ever tried sending a legal document by carrier pigeon? We wouldn't recommend it. But with online faxing, lawyers can send and receive important documents like contracts, affidavits, or declarations faster than a judge can bang a gavel.


Money makes the world go 'round, and online faxing helps keep it spinning. Whether it's a bank, an insurance company, or an investment firm, online faxing allows quick and secure transfer of financial documents. It's like a money courier, but without the armored truck.

Real Estate

Last but not least, online faxing is a big hit in the real estate industry. When closing on a house, there's more paperwork than a confetti parade. Online faxing can send contracts, inspection reports, or mortgage documents quicker than a hot property can get multiple offers.

So, whether it's healthcare, legal, finance, or real estate, online faxing is the kingpin of communication. And while we're sure Iggy would make a great fax mascot, let's stick to the professional stuff for now, okay?

The Intersection of Online Faxing and Mobile Technology

Imagine this: you're chilling in your backyard, sipping on lemonade, and suddenly you remember – you need to send a fax! What do you do? Do you rush inside and fire up your old, dusty fax machine? Nope. You just whip out your smartphone, because online faxing and mobile technology are best buds.

Sending a Fax from Your Smartphone with aFax

Yes, you heard it right! You can send a fax straight from your smartphone with aFax. It's like having a tiny fax machine in your pocket. Here's how it works:

  1. Open the aFax App: Tap on your aFax app. Don't have it? Head over to your app store and download it.
  2. Create a New Fax: Tap on the “New Fax” button. It's like opening a new text message, but for faxes.
  3. Enter Recipient's Fax Number: Type in the recipient's fax number. No, it's not a magic spell, just a series of numbers.
  4. Attach Document: Tap “Attach File” and select your document. If your document is a physical one, just take a picture of it. Yep, your smartphone just became a scanner!
  5. Send Your Fax: Hit the “Send” button, and your fax is off on its digital journey. Easy as pie, right?

Common Concerns and Misconceptions About Sending a Fax Online

Sending a fax online might sound like a sci-fi adventure, and like all adventures, it can be a bit daunting. But don't worry, we're here to bust some common misconceptions.

Quality Assurance

Some folks worry that online faxing might mess up the quality of their documents. But fear not! Online faxing maintains the quality of your document just like a proud mama bear protects her cubs.

Ease of Use

“Online faxing sounds complicated,” you might think. But actually, it's as simple as sending an email or ordering a pizza online. Just follow the steps, and you'll be faxing like a pro in no time.

Compatibility with Traditional Fax Machines

“But what if the person I'm sending a fax to has an old-school fax machine?” No problem! Online faxes can be received by traditional fax machines, too. It's like your fax learned to time-travel!

So, whether you're sending a fax from your backyard or your bed, online faxing has got you covered. And as for those misconceptions, consider them busted!

Tips and Tricks for Optimizing Your Online Faxing Experience

Ready to take your online faxing skills to the next level? Put on your wizard hat, because we're about to dive into some tips and tricks.

Best Practices for Document Scanning

When scanning a document with your smartphone, make sure you have good lighting. It's like giving your document a spotlight. Also, keep your hand steady, as if you're defusing a bomb in a spy movie. And finally, make sure the whole document is in the frame. No one wants to receive half a fax!

Managing Your Online Fax Inbox

Think of your online fax inbox as your personal assistant. It keeps all your faxes organized so you can find them easily. You can mark important faxes, categorize them, and even search for specific ones. Just remember to keep it tidy. No one likes a cluttered assistant!

Ensuring Fax Delivery Success

When sending a fax, double-check the recipient's fax number. It's like checking the address on a letter. And if your fax doesn't go through the first time, don't panic. The internet can be a bit finicky sometimes. Just take a deep breath, and try again.

Conclusion: The Future is Now with Online Faxing

Well folks, there you have it. The future of faxing is here, and it's online. It's faster, easier, and way cooler than traditional faxing.

So whether you're a doctor, a lawyer, a real estate mogul, or just someone with a smartphone and a dream, online faxing is ready to take you on a wild ride. And remember, whether you're using aFax or another service, Matt Gerchow once said, “Keep your faxes straight, your documents crisp, and your inbox tidy. The world of online faxing is yours to conquer!”

Now go forth, and fax!