July 8, 2021  |   

There are a lot of things you can do on a computer, and some of them are pretty tricky if you're not great at using technology. However, when it comes time to send fax from computer and mobile devices, it's not hard at all. You can send faxes as easily as you send emails from any computer. Let's break the process down step-by-step so you can see how simple it is.

Send Fax From Computer In 6 Easy Steps

1. Use Gmail

If you don't already use Gmail as your email service provider, then now is the time to start. There's no need to install an app or plugin; using the regular Gmail website will do. Set yourself up an account, and you're ready for the next step.

2. Use a Fax Service

Using a service like aFax is the easiest solution to all of your online faxing needs. We'll give you a fax number of your own, and we'll provide the domain and extension you require to send faxes to other people.

3. Use Your Subject Line

You'll use the subject line of the email composition box to send your cover letter when you wish to send a fax from your computer. Make sure the words in your subject line appear nowhere else in the email, such as in the body.

4. Use a PDF or Word Document

When sending a traditional fax, you have to use physical pages. It's much easier if you want to send a fax from your computer, as you don't need to print out anything physical at all. Compile the pages you wish to send into a PDF or another Word document, then add this to the body of your email. You can drag and drop it in, use the “attach files” button or even send your files from Google Drive.

5. Use Your Fax Service's Domain and Extension

Email addresses are made up of four parts: the custom part (such as johndoe1983), the @ symbol, the domain (Gmail), and the extension (.com). It's no different when you want to send a fax through Gmail instead.

However, the custom part of the email address will be the recipient's fax number, and the domain won't belong to Gmail. Instead, you'll use the domain of your fax service. What you enter into the recipient bar will be something like “2223345566@onafax.com.”

6. Send Away

That's it. You don't have to add their email address. You don't need to use a special feature before you hit send. You don't have to enter your own fax number, though it would be a good idea to add that to your cover letter so the recipient can send you faxes in return. You'll just send it off the way you'd send regular emails.

Is Sending a Fax from a Computer Secure?

Do you ever wonder if sending an email is secure? You probably did when you first started doing it, but now you know there's nothing to worry about. It's the same with fax. Gmail offers you the same level of security when faxing as they do when emailing. Nobody, not even Google employees, can see the contents of your attachments, subject line, or anything else.

Is Sending a Fax from a Computer Free?

When you work with us, your first 30 days of faxing from your computer are totally free. However, from then on, you'll pay a small monthly fee to continue to use the service. Rest assured, the fee you'll pay is significantly lower than what you'd pay to purchase or rent fax equipment for your business or personal use.

Start faxing from your computer today with aFax.