Faxing may seem like a thing of the past, but many companies still like to receive documents via fax rather than by post or email. There's no need to worry about having a fax machine. You can easily use Gmail to fax documents when required, and there are several reasons why it's a great option.

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6 Benefits of Using Gmail to Fax

1. Easy to Set Up

All you need to send a fax using Gmail is a Google account and an online fax provider. There are plenty of providers out there to choose from, so it's worth having a shop around to see which one suits your needs.

If you're a business that will be faxing often, then it may be worth paying a little more for a good package. If you just need to send the occasional fax then there are plenty of affordable options that will provide what you need.

Your online provider will give you a fax number, which can be either a local number or a toll-free number, and a domain name that you will need to use when sending your online faxes.

2. Just Like Sending an Email

If you use the internet, it's more than likely that you already have a Google account and a Gmail address. If you can use it to send an email then you can easily master sending faxes, too.

All you need to know is the fax number of the recipient and the domain name of your fax provider. They will have given you this when you signed up or you should be able to find it easily on their website.

The information is entered just like an email address, for example: 8005551111@faxdomain.com, with your cover letter typed in the email text space and your fax document attached just like an email attachment. Hit send and your fax is on its way!

3. No Need for a Fax Machine

If you work from home then you probably have limited office space, so you don't want a clunky fax machine taking up precious desk space, especially if you are only going to use it occasionally. You also don't want to spend money on new equipment when you can use what you already have.

Using Gmail to fax means you can use your existing computer equipment and your internet connection, so there's no need to worry about buying anything new or having separate phone line access.

4. Send a Fax from Anywhere

If you can access your Gmail account, then you can send a fax from it. As long as you have an internet connection and a suitable device then you get your documents sent off wherever you are.

Use a mobile phone or a tablet when you're on the go without having to wait until you get back home or to the office. You can get your documents easily sent off as soon as they're requested without needing to be at your desk with your laptop or desktop computer.

5. Free to Try Out

Online fax providers do charge a fee for providing this service, and prices vary depending on the plan and the provider. Take a look at all the different options before you make a choice that's right for you.

Fortunately, many of the providers do offer a free trial, so you can try out their service to make sure it meets your needs before you commit. 

6. Receive Documents Straight to Your Inbox

Once you've got your online fax provider set up, you can receive faxes to your Gmail account just as easily as you can send them.

When you sign up for your online fax service, they will provide you with a fax number. You can choose whether you'd like a local number or a toll-free number. If you have a small business then a local number may come across as more trustworthy, but a toll-free number carries no charges for the sender. You can choose the option that suits your needs best.

Register with the email address you'd like to receive your faxes to, and your provider will receive the faxed documents and send them electronically straight to your Gmail inbox as an email attachment.

Give Online Faxing a Try

There's no need to invest in extra equipment and worry about how it works when you need to fax. You can use your Gmail account to send and receive documents at any time from wherever you are, just as easily as you send and receive emails. Ready to give it a try?

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