These days, you can send a fax from the computer as easily as sending an email. With computer faxing, a few clicks of your mouse are all it takes. The documents you deliver this way are just as confidential and secure as traditional faxing, but with a fraction of the cost and hassle. Here are five key reasons why faxing has become far easier than ever before.

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5 Reasons It's So Much Easier to Send a Fax From a Computer

It's Just Like Sending an Email

When some business owners first hear of email faxing, they imagine something complex and difficult to learn. But nothing could be further from the truth.
If you can send an email, you can send an email fax. There's no more need to buy a bulky machine for your office or have a landline installed. Email fax providers like RingCentral have made it incredibly easy to sign up and start faxing.

The Simple Process of Email Faxing 

When you sign up, an email fax provider provides you with a unique fax number. This can be a local, vanity, or toll-free number, whichever you prefer. In your account, you enter the email you want to use. After that, you're good to go.

In Gmail or whichever email service you use, compose a new email. Enter your recipient's fax number, write something for the subject line and cover letter, attach the document, and hit “send.” Your message and document are then delivered over analog landlines to your recipient, or to multiple recipients at once. It will be delivered to their fax machine, or to their own email fax inbox.

The Apps Make It Even Easier 

If you'd rather not use email, you can also send and receive faxes directly in the app of RingCentral or another service provider. This is a very simple and intuitive process on both your computer and phone, just like email.

No Need for Ink or Paper

Have you ever been waiting for an urgent fax, only to suddenly realize that your machine has run out of ink or paper? With email fax, you never need to experience this problem again.

Incoming faxes come straight to your computer or phone in digital form. There's no need to print anything at all unless you want to. You don't need folders and filing cabinets to store all those printed faxes, either. Documents can be stored and shared securely and easily, using digital cloud services like Google Docs or Dropbox.

No Need for a Landline

With email faxing, the faxed documents are not delivered to you or your recipient digitally over the internet like emails. That wouldn't be as secure as a fax. Instead, the documents are delivered over analog phone lines, just like traditional faxes. The email fax provider converts the document into digital form for your computer or phone.

The landlines used for this delivery belong to the email fax service provider. So you no longer need to pay for a landline or have landlines installed in your own offices.

No Need To Be in Your Office

With email faxing, you can now send and receive faxes from your laptop, tablet, or phone, wherever you are. There's no need to wait until you're in the office.
You no longer have to search around for a fax machine while you're on a business trip. You can fax while working from home or while on a lunch break. In effect, you now have a portable fax machine wherever you go.

The best way to understand how simple it is to send an email fax is to try it out. Test Drive Our #1 Recommended Choice!

Matt Gerchow

Matt Gerchow is an author, marketer, inventor, husband, father and yoga enthusiast. He enjoys travel to distant lands , fine wine, time with his family and dinner with friends.