Businesses that are spending far too much money on transmitting sensitive documents may want to consider the benefits of using an online fax service instead. This alternative can have a positive impact on efficiency and finances once the general basics of how to send a fax online have been mastered. For businesses, this can mean saving up to hundreds of dollars in the long run. Clients will be more interested in partnering together with a business that is able to quickly reference documents and keep them secure. If you are wondering how it is possible, the answer can be found in combining the use of online fax services with Google’s email client.

Google’s endless amount of storage space means that businesses can store a bulk amount of faxed documents within the privacy of corresponding inboxes. Finding a recent fax can be as simple as typing related terms into the search function of the email client. Businesses can pair their email address with one of the many online fax services that are available in order to get the best results.  In example, an online fax service known as Nextiva vFax provides clients with a free month trial of the service. This period allows for individuals to experiment with faxing via Gmail and determine if it is the right choice for their business. Sending a fax with these services is as simple as attaching documents to an email. The email is then addressed and sent to a fax number which has an additional extension designed specifically for use in email correspondence.

One of the most impressive aspects of this type of setup is that it enables businesses to send and receive faxes without even having a fax machine. As a result, there is no need to invest money in additional phone lines or many of the items that are necessary for the proper maintenance of a fax machine. Using online fax services is ultimately one of the most affordable upgrades that any business can commit to using. Eventually, it is expected that the ability to fax documents online is going to lead the traditional fax machine to become obsolete. Ultimately, this would mean that businesses will have to upgrade to this new alternative relatively soon if they want to keep up with competition and ensure that their transmission and communication services are relevant in the upcoming decade.

Test drive Nextiva vFax and fax free for 30 days… (only $4.95/mo after)

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Matt Gerchow is an author, marketer, inventor, husband, father and yoga enthusiast. He enjoys travel to distant lands , fine wine, time with his family and dinner with friends.

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